Workstation Use¶
Last 1 Enterprises LLC / LastVet Safeguard category: Physical HIPAA Security Rule citation: 45 CFR §164.310(b) Status: Scaffold (Bucket 1c). Not approved for enforcement until Ryan review.
Document metadata¶
| Field | Value |
|---|---|
| Policy owner | TODO (Ryan) |
| Version | 0.1-scaffold |
| Effective date | TODO (Ryan) |
| Review cadence | Annual (TODO: Ryan confirm) |
| Approver | TODO (Ryan) |
| Last reviewed | 2026-08-26 (scaffold only) |
1. Purpose¶
Specify proper functions and physical attributes of workstations that access ePHI.
2. Scope¶
Operator workstations (Ryan Mac, agent-01), provider browsers, veteran mobile devices.
3. Policy statements¶
- Workstations that access ePHI shall be used in accordance with acceptable use rules.
- Provider access shall occur via supported browsers to
provider.last.vetonly for production PHI. - TODO (Ryan): Acceptable use policy for operator Mac and Robert device [Depends on 1a §4 TODO 1].
4. Roles and responsibilities¶
| Role | Responsibility |
|---|---|
| Security Officer (Ryan) | TODO (Ryan): assign formal Security Rule responsible person per §164.308(a)(2) |
| Workforce members | TODO (Ryan): acknowledge policy when hired / annually |
| Contractors / BAs | TODO (Ryan): flow-down via BAA and agreements |
5. LastVet-specific context (from existing docs)¶
Veteran iOS uses Keychain for VA token. Provider portal is web-based. Operator development on Mac with repo clones may hold synthetic data.
6. Related documents¶
../HIPAA_ARCHITECTURE.md— asset inventory and data flows (Bucket 1a)../HIPAA_RISK_ANALYSIS.md— risk register (Bucket 1b)../../security/POSTURE.md— canonical security posture../../../last.vet-api/docs/security/SECURITY_POSTURE_TOKEN_CUSTODY.md
7. Ryan TODO (substantive content deferred)¶
- Screen lock / timeout requirements.
- Prohibition on local PHI storage on operator devices except approved tools.
- Provider workstation guidance in provider agreement.